A planning board next to the system you already run.
Planning is a standalone module. You import the work orders from your current maintenance system, plan them on a timeline with capacity in view, and send the result back. Your existing system stays where it is.
Drag, group and look ahead.
The board puts work orders and tasks on a timeline everyone understands. Zoom from day to year, group by shift, location or capacity group, and save your own views — so every planner has their own starting point.
Day, week, month and year views, or a period of your own
Group, sort and filter, with a column picker
Select several tasks at once and move them in working days
Hold points for work waiting on a part or a permit
Does this work fit the hours we have?
Below the timeline sits a capacity panel with the same columns. It adds up planned hours per carrier per day and sets them against two limits, so you see where it pinches before the week starts rather than during it.
- Available
- Hours per week, spread over the days that shift or person works. The hard limit.
- Plannable
- Available times the fill rate. You never plan a shift at a hundred percent: breakdowns come in, someone drops out, a job overruns.
- Planned
- The hours of the tasks currently on the board, spread over the working days within their span.
Every cell shows planned against plannable hours: amber above plannable, red above the maximum
Clicking a cell filters the timeline to that shift or person
Absence in whole days, for one person, a group or everyone
Closure days in the calendar, which do not count as working days
Work without an assigned carrier gets its own row rather than being hidden
Missing hours are filled in per task or in one go on a selection
A first draft of the plan, shown to you before it is saved.
Choose what needs planning — your selection, what is visible, the unplanned work or what is still open from earlier periods — and from which date. TimeQeeper orders the tasks by start date and number, and places each task on the first day where all its hours fit within the plannable capacity.
- Takes into account what is already planned, working days and absence
- Locked and finished tasks stay where they are
- Before saving you see how many tasks can be scheduled, and why the rest were skipped
- After that you simply carry on moving things by hand
Plan automatically
What
From
Mon 12 Oct 2026
41 of 48 tasks get a place
Skipped
- 3locked or finished
- 2without hours
- 1without a capacity group or resource
- 1no room until Fri 27 Nov
Record what you agreed for that week.
Lock week freezes the plan for a week. The tasks are locked and a copy is kept with their dates, hours, work centre and resources. That keeps what was promised visible afterwards, even once the board has moved on.
Only what is in view
Locking follows your filter: a planner for one work centre locks only their own work.
One version per week
The first lock is the recorded version. Locking again does not rewrite it.
Reversible
Releasing a lock removes both the lock and the copy; that week then drops out of the analysis.
Progress per status
Every status is worth a percentage, recorded on the task when the status changes. Which status counts for how much is yours to set.
- Padlock
- amber, on every locked task: this one is fixed.
- Pinned
- fuchsia, on tasks from the frozen copy: this one belongs to the recorded week.
- Week pill
- in the period header, and only when every task in that week is recorded.
Plan against execution, in the same view.
A switch in the toolbar turns the board into analysis mode. Filter, search, period and saved views keep working, and every chart is also navigation: click a week and it opens on the planning board.
- Progress over time, with the locked weeks marked
- Per week: what was promised against what was realised
- Locked tasks split into done, open, moved and dropped
- Switch between hours and task counts
Locked against realised
- Baseline
- the dates and hours as the imported file delivered them
- Planned hours
- what is on the board right now
- Locked hours
- the plan as it was recorded for that week
- Realised hours
- planned hours times the progress of the status
- Actual hours
- hours spent, when the source file supplies them
The plan on the wall and in your pocket.
What the planner puts on the board, the department sees straight away. A screen on the wall shows the week live, and with TimeQeeper Pocket everyone carries their own work with them.
Wallboard
A live, full-screen week view for a screen in the department. In touch mode, technicians report the status and progress of their own work right there.
Work list in Pocket
My work or the whole plan, with filters. You mark an activity assigned to you as finished in the app, once its hold points have been released.
Everyone sees the same
Changes by colleagues appear on the board straight away. Every change goes into the log, per field, with who and when.
Your own export in, the plan back out.
Whatever maintenance system you run: you export the work orders as you can already do today, and TimeQeeper reads that file. Orders and operations stay intact, down to functional location and work centre.
- 1
Export your work orders
Run the export in your current system — orders and operations, as an Excel or CSV file, up to 100,000 rows.
- 2
Map the columns
TimeQeeper detects the worksheet and the header row. You record once which column is which; it is remembered per planning board.
- 3
Plan on the board
Drag operations on the timeline, watch capacity and lock the week once it is settled.
- 4
Send the plan back
Export to Excel in the column layout of your own file, with the new dates and hours, or as a PDF for the department.
Working days, the length of a working day and closure days are set once. That calendar drives capacity, automatic planning, the analysis and the shading of non-working days on the timeline.
- Refresh the board with a new file: a difference overview first, and your own planning is kept
- Hours you enter in TimeQeeper survive a re-import
- Every import is logged: file, time and what was added or dropped
- A separate board per outage or per week
Frequently asked questions about maintenance planning
Do we have to replace our current maintenance system?
No. Planning is a standalone module you put alongside it. You export work orders from your current system, plan them in TimeQeeper and send the result back.
How do work orders from our current system get in?
Through the export you can already run today, as an Excel or CSV file. TimeQeeper detects the worksheet and the header row, and you map the columns once. Nothing has to change on your source system's side.
What happens when we read in a new export?
Use Refresh planning board to read in the new file. You first see what is new, updated or dropped, and what you have already planned stays in place.
Can we see whether the plan is realistic for the team?
The capacity panel below the timeline adds up planned hours per shift per day and sets them against what is available and plannable, with absence and closure days taken into account. So you see where it pinches before the week starts.
Can TimeQeeper make the plan automatically?
It makes a first draft: each task goes on the first day where its hours fit within the plannable capacity, in order of start date. You see the result as a preview first, with the reason why tasks were skipped, and then carry on yourself.
What if the source does not supply hours?
Then you enter them in TimeQeeper, per task or in one go on a selection. Those hours survive a re-import, so the work you put in does not disappear.
Can we see afterwards whether we kept to the plan?
Yes, if you locked the week. The board then keeps that week's plan, and the analysis sets it against what was actually realised.
How far ahead can we plan?
The board zooms from a day view out to a year view. You save your own views, so the annual plan and the daily rescheduling do not have to share one screen.
Ready for more control over your maintenance?
Book a tailored demo. We'll show how TimeQeeper fits your assets, processes and team — and we'll get in touch quickly.