Your warehouse connected to your maintenance.
Items, stock, reservations and purchasing in one place — linked to your work orders. From minimum stock to purchase order: TimeQeeper does the math and handles supplier communication.
Everything a technical warehouse needs.
Items & stock
Item management with photos, barcodes and ABC classification. Stock per warehouse and location: physical, reserved and available.
Linked to work orders
Reserve parts for work orders and book consumption directly on the job. Every mutation traceable to the task.
Counts & mutations
Cycle counts with count planning per ABC group, clear discrepancies and a full mutation history.
Suppliers
Suppliers as master data, with contact details, lead times per item and preferred suppliers.
Parts map
Upload technical drawings and link items to clickable points — colour-coded by stock status.
AI photo search
Photograph a part and TimeQeeper finds the item: AI image recognition, text recognition (OCR) and barcodes work together — and it learns from your own catalogue.
From technical drawing to article number.
Pin every part on your own drawing. One click reveals the article number, its status and live stock — and each pin's colour tells you at a glance whether it's in stock.
Parts (9)
- 1Pump housingART-PMP-10423 in stock
- 2Drive shaftART-PMP-10774 in stock
- 3Shaft sealART-PMP-108112 in stock
- 4Drive gearART-PMP-10511 · low
- 5Idler gearART-PMP-10520 · none
- 6BushingART-PMP-10688 in stock
- 7End coverART-PMP-10432 · low
- 8Housing seal (O-ring)ART-PMP-10856 in stock
- 9Housing bolt M8×40ART-PMP-109040 in stock
Article labels
A0001284 · Bearing 6204-2RS no:6204-2RSH
Content
Code display
Free text
26/60Printing
Printer
Printer ready: Brother QL-810W
Saved format
Width (mm)
Height (mm)
Preview
Margin 3 mm
Click an element to move or resize it
From article to printed label — no extra software.
Open an article and turn it into a label straight away. You decide what goes on it: QR code and barcode, the article name, the warehouse location, your own logo and a free text line. In the preview you drag each element into place and scale it up or down until the label looks exactly right. Set the format in millimetres, save it as a template and print to your label printer or through your browser's print dialog.
- QR code and barcode on the label, linked to the article
- Article name, location and logo on or off per label
- Free text line of up to 60 characters
- Drag, enlarge and shrink elements in the preview
- Save and reuse your own label formats in millimetres
- Straight to your label printer or via the browser print dialog
From minimum stock to purchase — in one flow.
The replenishment page calculates your reorder needs in real time: everything below reorder point or minimum appears, sorted by urgency and grouped by supplier — including order advice up to your maximum. Select the lines and create a request right there.
- Min/max and reorder point per item, per warehouse
- Urgency at a glance: critical, low or reorder
- Automatic order advice and Excel export
- Create a request (RFQ) directly from the page
Replenishment needs
Lead time 5 daysTechnische Handel BV
(3)- 02 / 1010Critical
Bearing 6204-2RS
SP-001284
- 12 / 87Low
V-belt SPA 1250
SP-000871
- 34 / 129Reorder
Filter element 10µ
SP-002106
Request RFQ-2026-018
MessagesTo: sales@techhandel.nl
SentPlease send your quote for the attached request (3 lines).
RFQ-2026-018.pdfFrom: sales@techhandel.nl
ReceivedThanks for the request — quote attached. Lead time 5 working days.
Quote-8841.pdfAutomatically linked to RFQ-2026-018
Order without your own mailbox.
Send requests straight from TimeQeeper, with an automatically generated RFQ PDF. When your supplier replies, their response — including quote attachments — is automatically linked to the right request and the status jumps to 'quote received'. The whole conversation lives as a message thread on the request.
- Send and receive inside the platform
- Replies automatically matched to the right request
- Supplier attachments stored with the request
The full purchasing flow, from request to receipt.
Every request follows a clear status flow with an audit log. On delivery you book the goods receipt — partial deliveries included — and your stock is updated instantly.
- 1Draft
- 2Sent
- 3Quote received
- 4Approved
- 5Ordered
- 6Received
Including RFQ PDF with your own logo, quote attachments and statistics per status.
Frequently asked questions about the warehouse and spare parts
Is the warehouse connected to work orders?
Yes, that is the starting point. You reserve parts for a work order and book consumption on the job itself. So you know not only that stock has gone, but what it went into.
How does searching for a part by photo work?
You photograph the part; image recognition, text recognition and barcodes work together to find the item in your own catalogue. Results are labelled as a strong match, possible match or same type. The feature is in beta and improves as you confirm matches.
How do we know what needs ordering?
The replenishment page continuously calculates what has dropped below its reorder point or minimum, sorted by urgency and grouped by supplier. From there the request runs all the way through to goods receipt, including partial deliveries.
Can we print labels without separate software?
Yes, labels print straight from the item. Barcodes and location codes therefore come from the same system as the stock itself.
Ready for more control over your maintenance?
Book a tailored demo. We'll show how TimeQeeper fits your assets, processes and team — and we'll get in touch quickly.