From notification to completed work order — in one flow.
Complete work order management in one place: notifications, work orders, tasks, planning and history for preventive and corrective maintenance. Everyone sees the same, current state — from work preparation to completion.
Every step of the work, provably managed.
Work orders follow a clear status flow — from initial and work preparation to execution and completion. Tasks contain everything the technician needs: materials, resources, instructions and attachments.
- Tasks with materials, resources and costs
- Attachments and instructions with the job
- Full audit trail per work order
- 1
Initial
- 2
Work preparation
- 3
Planned
- 4
Ready for execution
- 5
In progress
- 6
Completed
Including special states such as 'waiting for spare parts' — keeping the planning honest.
Plan on calendar and on run-hours.
Plan work orders per day, week or month with your team's capacity in view. Maintenance rounds run on fixed intervals or on actual run-hours — and the planning exports to PDF.
- Day, week and month views with status legend
- Rounds on calendar or on run-hours
- PDF export and flexible grouping
Maintenance rounds with everything attached.
Each round bundles tasks, materials, work orders, history and attachments — with progress and a logbook. An annual inspection becomes a repeatable, provable process instead of a loose action.
- Tasks, materials and work orders per round
- Progress, days remaining and priority
- History and logbook kept automatically
Overview for the team, evidence for the audit.
The maintenance dashboard shows open work, overdue orders and the weekly trend at a glance. Work orders export as clean PDFs — with round description, tasks and remarks.
- KPIs: open, overdue, planned and lead time
- Work order PDFs for execution and archive
- Trends per week and per department
Frequently asked questions about maintenance and work orders
Can we plan maintenance on run-hours instead of the calendar?
Either works, and you can mix them. Maintenance rounds run on a fixed interval or on actual run-hours measured by the nodes on the machine. With run-hours the work order is triggered by usage rather than by a date.
How does a notification become a completed work order?
Through a fixed status flow: from initial and work preparation to execution and completion. Every step is visible to the whole team, so nobody has to ask where the work stands.
Can a technician see which materials belong to a task?
Yes. Tasks carry the materials, resources and documents that go with them. Consumption is booked on the job itself, which makes every stock movement traceable back to the task.
What can we show an auditor to prove maintenance was carried out?
Work orders export as PDF, including the round description, tasks, work performed and history. On top of that, audit logging records who did what and when.
Ready for more control over your maintenance?
Book a tailored demo. We'll show how TimeQeeper fits your assets, processes and team — and we'll get in touch quickly.