AI for maintenance that does the reading. You stay in charge.
TimeQeeper reads contractor reports, manuals and drawings, recognises parts in a photo and answers questions about your own data. A proposal shows what it is based on and only becomes work once you accept it.
AI at work
1 / 4Source
Boiler 1 inspection report.pdf
p. 7Tube row 3, position 12: measured 3.9 mm, below the specified 4.2 mm.
Proposal
Action point proposed
Economiser wall thickness below limit
“measured 3.9 mm, below the specified 4.2 mm”
AI in the work you already do.
No separate AI tool on the side: the AI sits in the modules you already work in, from maintenance and reliability to documents and the warehouse.
- Maintenance
Action points from contractor reports
AI reads a service or inspection report and proposes action points, each with severity, type, page and the verbatim quote. Findings that came up before are flagged.
Go to Maintenance - Maintenance
Maintenance plan from the manual
AI proposes the periodic tasks from the manufacturer's manual, with interval, materials and safety notes, each with the page it comes from.
Go to Maintenance - Reliability
Failure modes and strategy in FMECA
AI proposes failure modes per function, with cause and effects, and a maintenance strategy per failure mode with a rationale following RCM decision logic.
Go to Reliability - Document management
Search by meaning
Ask Buddy what your drawings, manuals and reports say, even when you do not know the exact words. You get the document, the page and a verbatim fragment.
Go to Document management - Document management
Scans you can search
Text recognition reads scanned pages on our own servers. If a page stays unreadable, AI can read it as an image, if that option is switched on.
Go to Document management - Document management
Document type and title block
TimeQeeper proposes the document type and the title block of a drawing. Where the fixed rules are inconclusive, AI takes a look. You decide whether to accept the proposal.
Go to Document management - Warehouse
Search by photo
Photograph a part and see which items it could be. Image recognition, text recognition and barcodes work together, and recognition learns from the matches you confirm. The feature is still in beta and also works in TimeQeeper Pocket.
Go to Warehouse - Platform
Buddy, the assistant
Ask a question about your assets, work orders, stock or documents. Buddy answers briefly, with links to the records the answer rests on.
Go to Platform
This is what it looks like in TimeQeeper.
Maintenance · Contractor reports
From report to action points, with the quote attached.
After an outage, the reports pile up. TimeQeeper reads them and proposes action points. You review them next to the document: accept, adjust or reject.
- Every action point with page and verbatim quote
- Recurring findings flagged
- For each work order task: done, partly done or not found in the report
- You turn an accepted point into a notification, or link it to existing work
RPT0000042 · Boiler 1 inspection report
Inspectiebureau Noord · 3 action points · to review
Economiser wall thickness below limit
HighDefectp. 7“Tube row 3, position 12: measured 3.9 mm, below the specified 4.2 mm.”
RejectAcceptLeak at feedwater line flange
MediumDefectp. 4RecurringFlue gas duct insulation damaged
LowSnagp. 9
Then: raise a notification or link to existing work
Maintenance · Manuals
A maintenance plan from the manufacturer's manual.
Choose the manual and TimeQeeper proposes the periodic tasks, with interval and materials, next to the pages they come from. You tick what goes into the plan.
- Tasks with interval, materials and safety notes
- Source per task: page and quote
- Compare the plan with the manual later on
- The plan only starts once you activate it
Maintenance plan from manual
Feedwater pump 1 · Manual_FW-pump_rev4.pdf
p. 34
7.2 Maintenance schedule
Every 500 operating hours or 6 months, whichever comes first: check the coupling alignment.
Every 2,000 operating hours: lubricate both bearings.
Proposed tasks
- Ready
Check alignment
500 h or 6 mo · p. 34
- Ready
Lubricate bearings
2,000 h · p. 34
- Check article
Replace shaft seal
1 year · p. 35
- Ready
Clean pump casing inside
2 years · p. 36
Platform · Buddy
Ask about your own data.
Buddy answers questions about your own data, briefly and with the sources attached. It only reads and stays within your permissions.
- Answers with links to work orders, assets, items and documents
- Follows your organisation's modules and permissions
- Switched on per environment, on request
Buddy
Which work orders on feedwater pump 2 are still open?
There are two open work orders on 10LAC20AP001:
- WO000318 · Inspection · planned 14 Oct
- WO000322 · Shaft seal leak · waiting for parts
Sources (3)
Would you also like to see this year's completed work orders?
Ask about your TimeQeeper environment…
Smart, and verifiable.
Four principles behind the AI features in TimeQeeper.
With a source or rationale
An action point shows the page and the quote, a plan task its place in the manual, an FMECA proposal its rationale and an answer from Buddy the records it rests on.
You decide
A proposal only becomes work once you accept it. A maintenance plan from a manual only starts once you activate it.
Within your permissions
The AI works with your organisation's modules and permissions. Buddy only sees what you are allowed to see.
Set per environment
AI for documents is on by default and your administrator can switch it off per environment. Buddy is off by default and we switch it on at your request.
What happens where.
Search by photo and text recognition run on our own servers. For the other AI features, we use an external AI service.
Your data is stored within the EU.
See how we handle securityOn our own servers
- Search by photo
- Text recognition on scanned documents
Through an external AI service
- Reading reports and manuals, and translating the proposal from a manual
- Search by meaning
- Document type and title block, when the rules are inconclusive
- Failure modes and strategy in FMECA
- Buddy
- Unreadable pages as images, if that option is switched on
Where the reading piles up.
After the outage
Dozens of contractor reports. You start from the proposed action points, each with the quote attached, and read further where it matters.
See how it worksA new pump, a thick manual
The maintenance plan is ready as a proposal, with the page for every task.
See how it worksA part without a number
One photo at the rack and you see which items it could be, with their location and stock.
See how it worksWhere was that again?
Ask Buddy where something is in your drawings, manuals or reports. The answer names the document and the page, with a verbatim fragment.
See how it works
Frequently asked questions about AI in TimeQeeper
Which AI features does TimeQeeper have?
Eight: action points from contractor reports, a maintenance plan from the manual, failure modes and strategy in FMECA, search by meaning, searchable scans, document type and title block, search by photo and the assistant Buddy.
Do I need to check what the AI proposes?
Yes, and that is how it is set up. A proposal comes with its source or a rationale, such as the page and the verbatim quote, and only becomes work once you accept it.
Where is our data processed?
Search by photo and text recognition run on our own servers. To read reports and manuals (and translate the proposal from a manual), for search by meaning, document type and title block, the FMECA suggestions and Buddy, text is processed by an external AI service. If image reading is switched on, pages that text recognition cannot read go to that service as images. Your data is stored within the EU.
Can we switch AI off?
Yes. AI for documents is on by default and your administrator can switch it off per environment; word search and code recognition keep working as before. Users request FMECA suggestions themselves, per function. Buddy is off by default and we switch it on at your request.
What can Buddy do?
Buddy answers questions about your own data: assets, work orders, notifications, stock, RFQs, shift logs, permits, planning and documents. It only reads, stays within your permissions and includes the sources in its answer.
Ready for more control over your maintenance?
Book a tailored demo. We'll show how TimeQeeper fits your assets, processes and team — and we'll get in touch quickly.