TimeQeeper Pocket is available today on the App Store and Google Play. It is the mobile app that comes with the platform, meant for everyone whose work does not happen at a desk. This article explains what the app does, who it is for and how to get started.
Why an app
Registration falls apart at a distance. A technician taking a part from the cabinet is not standing at a computer. An operator who spots a leak is on the move. In both cases the intention is to record it later, and "later" is exactly where it goes wrong: the note gets lost, the shift ends, the detail fades.
You see the result in the data. Stock levels that do not match because movements are booked with a delay. Notifications that only surface on the next round. History with gaps, precisely at the moments when things were busy.
Why that happens, and which moments to make mobile first, is covered in more depth in mobile working in the warehouse. Pocket is our answer to it.
What you do with the app
Which parts you see depends on the modules your organisation uses and on your own permissions. The app takes that from your TimeQeeper environment.
Warehouse
This is the deepest part of the app. You find articles by number, name or barcode and update their details. You book stock movements, collect pick lists, run counts, book goods receipts against purchase orders and review reservations.
On an article you see stock per warehouse location, split into physical, reserved and available. In practice that last figure is the one that matters: there may be ten in stock that are all already reserved for a work order.
Maintenance
You view, search and filter work orders by status. You read notifications and raise them — that last part is the point: you record a defect where you see it, with the details that are fresh at that moment.
Shiftlog and asset management
You read back shifts with their tasks, crew and shift leader. The handover itself stays in the platform, where the flow of accepting and closing belongs. You look up installations by code, name or serial number, so you can pull up the details at the machine.
Scanning as the starting point
The scanner sits as a fixed tab in the navigation, not buried in a menu. One scan of a barcode or QR code opens the matching article.
That sounds minor, but it decides whether an app gets used on the floor. Searching by number means typing with gloves on, in poor light, on a device you are holding in one hand. Scanning is a single action. How to set up your warehouse so scanning actually works — location codes, labels, where to stick them — is covered in warehouse setup with locations and barcodes.
For parts without a readable number there is search by photo, currently in beta. You photograph the part and the app shows the closest matching articles from your own catalogue, each with a label indicating how strong the match is. Confirming or rejecting a suggestion improves recognition for your catalogue.
Security
An app on the shop floor is an extra entry point into your system, and that calls for a few clear choices.
Signing in uses two-factor authentication. After that you unlock the app with fingerprint or face recognition, so you do not have to sign in for every action while the device stays locked.
Permissions come from the platform. Module access and what someone may do follow the same rules as on the desktop; there is no separate mobile permission structure that can drift out of step.
Data is fetched live and not stored on the device. A lost phone holds no company data.
Getting started
Search the App Store or Google Play for TimeQeeper Pocket and install it. Sign in with your existing TimeQeeper account; there is no separate registration. If you work for several sites or organisations, you switch environments without signing in again.
For a team rollout it helps to start small. Pick one process that is structurally registered too late — often stock movements or notifications — and run it through the app for a few weeks. That delivers results faster than making everyone do everything mobile at once, and you find out immediately where labels or location codes are not yet in order.
Frequently asked questions
Which devices does Pocket run on?
iOS and Android. The app is available in Dutch and English and follows the language setting in the app.
Does everyone see the same modules?
No. The app shows the modules your organisation uses and your role is allowed to see. You manage that in one place: the platform.