Provable maintenance, not just completed maintenance.
In energy it matters not only that maintenance happened but that you can show it. TimeQeeper ties risk analysis, execution and record-keeping to the same assets, so evidence is an export rather than a search.
Where the energy sector runs into friction.
The maintenance itself is often well organised. The pinch is in the justification: why this interval, why this asset first, and where is that written down.
Intervals without a rationale
Many plans were adopted from the supplier once and never revisited. Asked why an asset gets maintenance every six months, the honest answer is often: we have done it that way for years.
Evidence sits in different places
The work order is in one system, the permit in a folder, the LMRA on paper and the measurement reports on a network drive. At an audit that is not a quality problem but a turnaround problem.
Analysis and execution are disconnected
An FMECA has been done, often thoroughly, but the outcome lives in a document. The maintenance plans in the system have no idea which failure mode they are actually covering.
Risk, execution and evidence on the same assets.
The gain is not an extra record to keep, but the disappearance of the translation step between analysis, shop floor and file.
FMECA that reaches the plan
Failure modes, effects and criticality are recorded per asset. The risk matrix shows what sits in the red zone, and that outcome decides which assets get maintenance on run-hours and which get a suitable interval.
Reliability & FMECAPermits attached to the work order
Work permits, LMRA and LOTO or LOTOTO belong to the task rather than beside it. The technician works through them during the job, and the record forms itself.
Safety & complianceAn audit trail you do not have to assemble
Role-based access governs who may do what, audit logging records who did what and when. Work orders export with round description, tasks and history included.
Maintenance & work ordersSteering on figures that hold up
Dashboards pull open work, backlog and trends from the same data as execution. No separate monthly report drifting away from reality.
KPI dashboardsFrom analysis to provable execution.
How a risk decision finds its way to the shop floor and back into the file.
- 1
Establish criticality
Map failure modes and effects per asset. The risk matrix plots likelihood against effect and produces an order you can hold a conversation with management about.
- 2
Choose the strategy
Critical assets get maintenance that tracks actual run-hours; less critical ones an interval that matches the risk.
- 3
Execute under permit
The work order brings tasks, materials, permit and LMRA together. The technician works in one flow, without a second administration alongside.
- 4
Account for it
At an audit the answer is an export: what was done, by whom, under which permit, and why it was planned that way.
This does not make failures impossible. It points attention at the assets where a failure costs most, and records why that choice was made.
Questions from the energy sector
Does this line up with ISO 55000?
The setup follows the same logic: risk drives strategy, execution is recorded and the choices are traceable. Criticality, maintenance plans and audit trail sit in one system. Certification remains a programme your own organisation runs; what the system does is supply the substantiation.
Can we control per role who sees and changes what?
Yes, through role-based access and permissions per module. That carries into dashboards, work orders and the warehouse, without configuring anything per page.
Does it work across multiple sites?
Yes. Assets, work orders and history are structured per site, so you can look at a single installation or at the whole estate.
Where does our data live?
Within the EU, with role-based access and audit logging on changes. Whatever else is needed around security and administration is something we look at case by case.
Ready for more control over your maintenance?
Book a tailored demo. We'll show how TimeQeeper fits your assets, processes and team — and we'll get in touch quickly.